Best HIPAA Compliant Online Form Builders in 2026
Healthcare organizations, mental health practices, dental offices, and any business that handles protected health information (PHI) face a challenge that other industries do not. A standard web form is not enough. If you collect names, dates of birth, insurance details, medical histories, or anything else that qualifies as PHI, the form tool you use must be HIPAA compliant, or you risk serious regulatory penalties.
The consequences of a HIPAA violation are not trivial. The U.S. Department of Health and Human Services reported over $135 million in HIPAA penalties in a single recent year, with fines ranging from $100 to $50,000 per violation depending on severity. Beyond fines, a data breach involving patient records can permanently damage a practice's reputation.
Finding a form builder that is both easy to use and genuinely HIPAA compliant is harder than it sounds. Many popular tools either do not offer HIPAA compliance at all, or lock it behind expensive enterprise plans. This guide breaks down the best options available in 2026, covering what to look for, how each tool stacks up, and which one fits your specific situation.
What Makes a Great HIPAA Compliant Form Builder?
Before diving into specific tools, it is worth understanding what actually separates a HIPAA compliant form builder from a regular one.
Business Associate Agreement (BAA). Any vendor that handles PHI on your behalf must sign a Business Associate Agreement with you. This is a legal requirement, not optional. If a form tool does not offer a BAA, it is not HIPAA compliant, full stop.
Data encryption. PHI must be encrypted both in transit (when it is being submitted) and at rest (when it is stored on servers). Look for TLS/SSL encryption and AES-256 or equivalent encryption at rest.
Access controls. The tool should allow you to restrict who can view submitted data. Role-based permissions, two-factor authentication, and audit logs are all important features.
Secure storage. Form submissions containing PHI should be stored in secure, compliant environments. Many tools use AWS HIPAA-eligible services or similar infrastructure.
No tracking pixels on sensitive pages. Some form builders inject third-party tracking scripts by default. For HIPAA purposes, you need to ensure that PHI is not being shared with advertising or analytics platforms without proper safeguards.
Customization and embed options. Healthcare websites need forms that match their brand and integrate smoothly into existing patient portals or web pages, without requiring complex development work.
With those criteria in mind, here are the best HIPAA compliant online form builders available right now.
1. Embeddable
Embeddable stands out as the top choice for healthcare organizations and any business that needs secure, customizable forms embedded directly into their website. It is a no-code widget builder that gives you the flexibility to build almost any kind of interactive component, including patient intake forms, consent forms, appointment booking widgets, and more, all without writing a single line of code.
What sets Embeddable apart in the HIPAA context is the combination of serious security infrastructure and genuine ease of use. You do not have to choose between a form that looks professional and one that meets compliance requirements.
Key Features
Embeddable offers a drag-and-drop builder that makes creating multi-step forms straightforward. You can build custom form widgets that include conditional logic, file uploads, e-signatures, and dynamic field flows. Forms embed cleanly on any website platform, from WordPress and Webflow to Squarespace and Shopify, using a simple embed code.
For healthcare-specific use cases, Embeddable has dedicated templates for HIPAA compliance forms, patient intake forms, appointment booking widgets, and job application forms for medical practices hiring staff. The platform supports integrations with tools like Google Sheets, HubSpot, Mailchimp, Airtable, and more, so collected data can flow directly into your existing systems.
Data security is handled at the infrastructure level. Submissions are encrypted in transit and at rest. Embeddable offers Business Associate Agreements for qualifying plans, making it straightforward to satisfy the legal requirements that HIPAA demands. Access to submission data can be restricted by user role, and the platform maintains audit trails.
Beyond forms, Embeddable lets you build a wide range of other widgets for your medical or healthcare website, including countdown timers, FAQ widgets, testimonial widgets, and map widgets, all from the same platform. This makes it a strong all-in-one solution rather than a tool you use only for one specific function.
The embeddable forms experience is smooth on both desktop and mobile, which matters for patients filling out paperwork from a phone before an appointment.
Pricing
Embeddable offers a free plan to get started, with paid plans scaling based on usage and features. HIPAA-specific features including BAA agreements are available on qualifying paid plans. Check current pricing here.
Verdict
For healthcare practices, clinics, and any organization that needs secure, embeddable forms with HIPAA compliance, Embeddable is the most complete and flexible solution on the market. The combination of a no-code builder, deep customization, strong security infrastructure, and a growing library of healthcare templates makes it the clear top pick.
2. Common Ninja
Common Ninja is a widget platform that offers a wide library of embeddable components, including form builders and contact form widgets that can be configured for sensitive data collection.
Key Features
Common Ninja's platform emphasizes flexibility across website builders. Their no-code editor makes it easy to create forms that match your brand, and their built-in analytics let you track submissions and form performance. The platform supports a CRM-style approach to managing incoming leads and form entries, and includes API access for more advanced integrations.
Common Ninja offers a free plan as well as paid tiers that unlock premium features. For organizations that need compliance documentation, it is worth contacting their team directly to confirm BAA availability and data handling policies before embedding any forms that collect PHI.
The platform works well across a range of website builders and is a solid choice if you are already using Common Ninja for other widgets and want to consolidate your tools.
Pricing
Common Ninja offers a free plan, and premium plans that scale with usage. Cancelling a premium plan reverts widgets to free plan limitations.
Verdict
Common Ninja is a capable widget platform with a broad range of embeddable tools. For HIPAA use cases specifically, confirm compliance features directly with their team. Best suited to organizations already using Common Ninja's ecosystem.
3. Jotform
Jotform is one of the most widely recognized form builders in the market and has a long track record in the healthcare space. It is one of the more mature HIPAA compliant form solutions available.
Key Features
Jotform offers a dedicated HIPAA compliance plan that includes a signed Business Associate Agreement. Forms are stored on HIPAA-compliant servers with encryption at rest and in transit. The platform includes a large library of healthcare form templates, covering patient intake, medical history questionnaires, consent forms, and more.
The drag-and-drop builder is well-developed and supports conditional logic, file uploads, payment collection, and e-signatures. Jotform also offers an app builder for creating multi-page experiences, and a store builder for simple payment flows. Notification emails, autoresponder emails, and QR code form access are included features.
One limitation worth noting is that Jotform's HIPAA compliance is available on their higher-tier plans, not the free or basic paid tiers. Organizations on tighter budgets may find the jump to a HIPAA plan significant.
Pricing
Jotform has a free plan available, with paid plans at varying monthly rates. HIPAA compliance requires a specific plan tier; check their website for current pricing.
Verdict
Jotform is a proven option for healthcare organizations that need HIPAA compliance and are willing to invest in a dedicated plan. The template library is extensive, and the BAA process is well-established. A strong choice for practices that want a purpose-built form tool with a healthcare focus.
4. Involve.me
Involve.me is an interactive funnel and form builder that has expanded significantly in recent years, adding AI-powered form generation, quiz builders, and calculator tools alongside its core form functionality.
Key Features
Involve.me's platform centers on building multi-step funnels that combine forms, quizzes, calculators, and personalized content paths. Their AI funnel generator and AI form generator can create a draft form from a simple prompt, which speeds up the build process considerably. Forms can be fully branded to match your organization's visual identity.
The platform includes A/B testing, lead scoring, segmentation, and automated email triggers. For healthcare organizations, the ability to create personalized intake flows that route patients to different follow-up steps based on their answers is genuinely useful.
Involve.me does offer HIPAA compliance capabilities on their higher-tier plans. Organizations should verify BAA availability and data handling specifics with their sales team for the most current information, as their compliance offerings continue to evolve.
Pricing
Involve.me starts at $29 per month for a base plan, with higher tiers at $59, $129, and enterprise plans from $399 per month. A free plan is also available to test the platform.
Verdict
Involve.me is a strong choice for healthcare organizations that want more than a simple form, specifically those building multi-step patient intake flows or interactive health assessments. The AI-powered tools and funnel capabilities are genuinely useful for creating engaging patient experiences.
5. Outgrow
Outgrow is an interactive content platform that focuses on calculators, quizzes, assessments, and forms designed to generate leads and engage audiences. It is used by healthcare marketers and practices that want to combine data collection with patient education.
Key Features
Outgrow is particularly strong for building health-related calculators and assessments, such as BMI calculators, symptom checkers, wellness quizzes, and insurance cost estimators. These interactive content types can include form fields that collect PHI as part of a broader engagement flow.
The platform provides real-time analytics on user behavior and has integrations with major CRM and marketing platforms. Outgrow has been used by healthcare organizations for lead generation and patient education campaigns, and they do have enterprise-level compliance options.
For HIPAA compliance specifically, organizations should work with Outgrow's enterprise team to confirm what compliance documentation and infrastructure is available. Their business and enterprise plans include more robust data handling and security features.
Pricing
Outgrow starts at $22 per month (billed annually at $14 per month) for a freelancer plan, scaling up to $45 per month (or $25 billed annually) for an essentials plan, $115 per month (or $95 billed annually) for a business plan, and $720 per month (or $600 billed annually) for an enterprise plan. A free trial is available.
Verdict
Outgrow is best suited to healthcare organizations that want to combine lead generation, patient education, and data collection into a single interactive experience. If a BMI calculator or health quiz that also collects contact information is part of your strategy, Outgrow is worth evaluating.
6. Elfsight
Elfsight is a widget marketplace with a large catalog of embeddable components, including contact forms, popup forms, and booking widgets. It is widely used by small businesses and agencies for embedding lightweight widgets on any website.
Key Features
Elfsight's form widgets are easy to set up and embed. The platform has a no-code editor, a free tier, and paid plans at relatively accessible price points. Their contact form and popup builder are popular for standard lead capture use cases.
However, it is important to note that Elfsight is primarily designed for general business use. Healthcare organizations considering Elfsight for forms that collect PHI should thoroughly verify their compliance documentation, BAA availability, and data handling policies before use. Elfsight's strength is convenience and breadth of widget types rather than specialized compliance features.
Pricing
Elfsight offers a free plan with no credit card required and unlimited time on the free plan, with paid plans at monthly rates with annual billing discounts.
Verdict
Elfsight is a reasonable choice for healthcare websites that need non-sensitive forms, such as general contact forms or newsletter signups that do not collect PHI. For any form collecting protected health information, confirm compliance details carefully before deploying. It is better suited as a supplementary widget tool than a primary HIPAA form solution.
Quick Comparison Table
| Tool | Free Plan | HIPAA/BAA Available | Best For | Starting Price (Paid) |
|---|---|---|---|---|
| Embeddable | Yes | Yes (qualifying plans) | All-in-one secure forms and widgets | See /pricing |
| Common Ninja | Yes | Confirm with team | Existing Common Ninja users | Paid tiers available |
| Jotform | Yes | Yes (higher plans) | Dedicated healthcare form builders | Paid tiers available |
| Involve.me | Yes | Yes (higher plans) | Multi-step patient intake funnels | $29/month |
| Outgrow | Trial only | Enterprise plans | Health calculators and assessments | $22/month |
| Elfsight | Yes | Confirm with team | Non-PHI widgets and general forms | Free forever plan |
Which Should You Choose?
The right tool depends on what you are building, how large your organization is, and what your budget looks like.
If you want the most flexible, all-in-one solution that handles secure forms, patient intake, consent forms, booking widgets, and more, all from a single no-code platform with clean embed options, Embeddable is the best choice. It scales from solo practitioners to larger organizations, and the template library covers the most common healthcare form use cases out of the box. Start with the free HIPAA compliance forms or consent forms templates to see how quickly you can get up and running.
If you are already using Common Ninja for other widgets on your site, Common Ninja is a natural extension for adding forms without switching platforms. Just confirm their HIPAA and BAA capabilities with their team before going live with any sensitive data collection.
If you want a purpose-built, well-established healthcare form tool with a large template library and a clear HIPAA compliance tier, Jotform is the most mature option. It has years of track record in the healthcare space and a straightforward path to getting a signed BAA.
If you are building multi-step patient journeys that combine intake questions, conditional routing, lead scoring, and personalized follow-ups, Involve.me gives you the funnel-building capabilities that simpler form tools lack.
If interactive health content, calculators, and assessments are central to your patient engagement strategy, Outgrow is worth evaluating at the enterprise level where their compliance features are most robust.
If you only need non-sensitive forms and are focused primarily on general web widgets, Elfsight covers basic form needs at a low cost, though it should not be your first choice for PHI collection without thorough compliance verification.
A practical checklist before committing to any tool:
- Confirm the vendor will sign a Business Associate Agreement.
- Verify that data is encrypted both in transit and at rest.
- Check that the hosting environment is a HIPAA-eligible infrastructure (such as AWS GovCloud or equivalent).
- Ensure third-party tracking scripts can be disabled or are not injected into forms handling PHI.
- Test the embed experience on your actual website platform before purchasing.
Conclusion
Collecting patient data online is an unavoidable part of running a modern healthcare practice, but it carries real legal and ethical responsibility. The tools you choose matter. A form builder that works beautifully for a retail business or a SaaS company may not meet the compliance bar required when protected health information is involved.
The good news is that the options have improved significantly. Tools like Embeddable make it possible to build professional, fully branded, HIPAA compliant forms without needing a developer or a large IT team behind you.
If you are ready to start building secure forms for your healthcare website, explore Embeddable's free HIPAA compliance form templates and get a form live on your site in under an hour. You can also browse free consent forms and free appointment booking widgets to build a complete patient-facing experience.
For more on building the right tools for your website, explore these related resources: the complete guide to embeddable forms, how to build custom form widgets for your website, the best form builders comparison for 2025, how to build an appointment booking widget, and an overview of free widgets available for any website.